AES Assessment

Overview of AES (Administrative, Educational, and Student Support Units) Assessment

MSCHE and the CUNY system requires each college to systematically assess organizational effectiveness. The goals of this process are to enhance quality, innovation, and effectiveness in the delivery of administrative and support services. The Brooklyn College Assessment Steering Committee (BCASC) is composed of the associate provost and AVP of institutional effectiveness (ex-officio) and the vice presidents and senior vice presidents from the five administrative divisions at the college:

• Academic Affairs
• Enrollment Management and Retention
• Finance and Administration
• Institutional Advancement
• Student Affairs

The BCASC sets the AES Assessment Goals and Objectives for each year in alignment with MSCHE Recommendations and Strategic Plan 2.0.

The college has built upon the university’s reporting structure for the CUNY Performance Management Process (PMP) and the academic assessment model. The college requires each AES unit to identify its unit mission and document the alignment of its goals with the college’s Strategic Plan and the unit mission to the college mission. Annual assessment reports are required and reviewed in a peer review working session on a cyclical basis. The units are assessed on administrative outcomes determined by the unit and/or division and on student learning outcomes for any student-facing units. The core components of the AES unit reviews include:

• Assessment of effectiveness in meeting the unit’s mission—achievement of organizational unit goal and outcomes;
• Contributions of the unit to the achievement of college-wide mission and strategic plan goals;
• Contributions of the unit to the attainment of the CUNY goals and targets;
• Identification of critical issues facing the unit; and
• Development of a multi-year plan to address critical issues confronting the unit.

Most AES units may conduct assessment on a recommended three-year cycle, with units reporting on assessment activities annually. Note that ultimately, the cycle length for AES units is at the discretion of the AES division head, with a maximum cycle length of five years. Along with annual reporting, units must conduct a CUNY-mandated External AES Unit Review. The recommended External Unit Review cycle length is currently being determined by the CUNY MSCHE Council.

Required AES Documentation (for Each AES Unit)

• Unit Mission Statement
• Unit Mission Statement Alignment to College Mission
• Unit Goals
• Unit Outcomes
• For student-facing units, at least one Student Learning Outcome (SLO)
• Unit Goal and Outcome Alignment to the College Strategic Plan Objectives
• Detailed Unit-Level Assessment Planning Documentation
• Annual AES Unit Assessment Report

AES Assessment Resources

• AES Assessment Handbook (PDF)

Templates

• Detailed, Unit-Level Assessment Planning Document Template, Student-Facing Unit (XLSX)
• Detailed, Unit-Level Assessment Planning Document Template, Non–Student-Facing Unit (XLSX)
• Annual AES Unit Assessment Report Template for Student-Facing Units Draft (DOCX) (digital version coming soon)
• Annual AES Unit Assessment Report Template for Non-Student-Facing Units Draft (DOCX)
• Annual AES Unit Assessment Report Template Appendix (DOCX)
• Annual Student-Facing AES Unit-Assessment Full Report Sample (PDF)
• External Unit Review Template (digital version coming soon)
• Alignment of Unit Mission to College Mission Template (DOCX)
• Alignment of Unit Mission to College Institutional Learning Outcomes, Student Facing Units (DOCX)
• Alignment of Unit Values/Purpose to College Mission Template (DOCX)
• Unit Goal and Outcome Alignment to the College Strategic Plan Objectives, Student-Facing Units (XLSX)
• Unit Goal and Outcome Alignment to the College Strategic Plan Objectives, Non–Student-Facing Units (XLSX)
• AES Unit Mission Audit Template (XLSX)
• AES Assessment Roster Template (XLSX)

Worksheets and Additional Resources

• Mission Development Considerations (PDF)
• Rubric to Assess AES Unit Mission (PDF)
• Worksheet for Identifying and Defining AES Unit Goals (PDF)
• AES Unit Outcomes Development Worksheet (PDF)
• AES Unit Activity Reflection Worksheet (PDF)
• AES Assessment Planning Worksheet (PDF)
• Glossary of Commonly Used Brooklyn College AES Assessment Terms (PDF)

AES Orientation 2020–21

• AES Orientation Agenda AY 2020–21 (PDF)
• AES Orientation Power Point AY 2020–21
• AES Unit Action Plan

Unit Mission Review and Alignment Working Session

• Unit Mission Review and Alignment Working Session Agenda (PDF)
• Unit Mission Review and Alignment Working Session PowerPoint (PDF)
• Rubric to Assess AES Unit Mission (PDF)
• Alignment of Unit Mission to College Mission Template (DOCX)

Unit Mission Alignment to the College ILOs Working Session

• Unit Mission Alignment to the College ILOs Working Session Agenda (PDF)
• Unit Mission Alignment to the College ILOs Working Session Powerpoint (PDF)
• Alignment of Unit Mission to College Institutional Learning Outcomes, Student Facing Units (DOCX)

Unit Values/Purpose Alignment to the College Mission Working Session

• Unit Values/Purpose Alignment to the College Mission Working Session Agenda (PDF)
• Unit Values/Purpose Alignment to the College Mission Working Session PowerPoint (pdf)
• Alignment of Unit Values/Purpose to College Mission Template (DOCX)

Unit Goals/Outcomes Alignment to the College Strategic Plan Objectives Working Session

• Unit Goals/Outcomes Alignment to the College Strategic Plan Objectives Working Session Agenda (PDF)
• Unit Goals/Outcomes Alignment to the College Strategic Plan Objectives Working Session PowerPoint (PDF)
• Unit Goal and Outcome Alignment to the College Strategic Plan Objectives, Student-Facing Units (XLSX)
• Unit Goal and Outcome Alignment to the College Strategic Plan Objectives, Non–Student-Facing Units (XLSX)

AES Unit Detailed Assessment Planning Document Working Session

• AES Unit Detailed Assessment Planning Document Working Session Agenda (PDF)
• AES Unit Detailed Assessment Planning Document Working Session PowerPoint (PDF)
• Detailed, Unit-Level Assessment Planning Document Template, Student-Facing Unit (XLSX)
• Detailed, Unit-Level Assessment Planning Document Template, Non–Student-Facing Unit (XLSX)

Annual AES Assessment Report Training Session

• Annual AES Assessment Report Training Session PowerPoint (PDF)
• Annual AES Assessment Report Training Session Agenda (PDF)