Email Policy

The college’s email system has proven to be an excellent tool for enhancing communication. Our policy is a modified version of a policy statement prepared by the university’s Computer Policy Committee, reviewed by the University Faculty Senate and the Office of the Vice Chancellor for Legal Affairs.

Individual users broadcasting email messages (i.e., announcements being sent to all or most campus users) are not permitted. If you have an announcement regarding a matter of widespread institutional interest, forward it via email to the Office of Marketing and Communications. Allow at least two days for the announcement to be broadcast via email. Because the college’s policy prohibits “the use of computer resources for profit making” and similar “private purposes,” unsolicited emails sent to all or most campus users inviting them to purchase goods and/or services are not permitted.

Examples of Inappropriate Uses of Email

In general, email shall not be used for the initiation or retransmission of:

• chain mail that misuses or disrupts resources: e-mail sent repeatedly from user to user, with requests to send to others;
• virus hoaxes;
• spamming or email bombing attacks or intentional email transmissions that disrupt normal email service;
• junk mail (unsolicited email that is not related to university business and is sent without a reasonable expectation that the recipient would welcome such mail);
• false identification (any actions that defraud the email recipient, or misrepresent or fail to accurately identity the sender);
• messages containing obscene images or materials; and
• messages that violate the university’s nondiscrimination policies.