E-Mail Policy

The college’s e-mail system has proven to be an excellent tool for enhancing communication. Our policy is a modified version of a policy statement prepared by the university’s Computer Policy Committee, reviewed by the University Faculty Senate and the Office of the Vice Chancellor for Legal Affairs.

Individual users broadcasting e-mail messages (i.e., announcements being sent to all or most campus users) are not permitted. If you have an announcement regarding a matter of widespread institutional interest, forward it via e-mail to the Office of Marketing and Communications. Allow at least two days for the announcement to be broadcast via e-mail. Because the college’s policy prohibits “the use of computer resources for profit making” and similar “private purposes,” unsolicited e-mails sent to all or most campus users inviting them to purchase goods and/or services are not permitted.

Examples of Inappropriate Uses of E-mail

In general, e-mail shall not be used for the initiation or retransmission of:

• chain mail that misuses or disrupts resources: e-mail sent repeatedly from user to user, with requests to send to others;
• virus hoaxes;
• spamming or e-mail bombing attacks or intentional e-mail transmissions that disrupt normal e-mail service;
• junk mail (unsolicited e-mail that is not related to university business and is sent without a reasonable expectation that the recipient would welcome such mail);
• false identification (any actions that defraud the e-mail recipient, or misrepresent or fail to accurately identity the sender);
• messages containing obscene images or materials; and
• messages that violate the university’s nondiscrimination policies.